How to record paypal transactions in quickbooks

I’ll be discussing how to record PayPal transactions in Quickbooks. If you’re looking for a way to track your PayPal income and expenses on the books, read on.

1. Log into Quickbooks
2. Click on the “transactions” tab
3. Select “Paypal” from the drop-down menu and click on “add a transaction”
4. Enter in your PayPal email address and then select whether you want to record an incoming or outgoing payment
5a. If you are recording an incoming payment, enter in the amount of money transferred
5b. If you are recording an outgoing payment, enter in the recipient’s email address, amount of money sent, and any notes about what this transaction is for
6. Review your transactions one last time before submitting them to make sure they’re accurate.

Import Paypal transactions into QuickBooks

It sounds like a quick and easy task, but importing paypal transactions into Quickbooks can be difficult. It’s not always clear how to do it correctly with all the steps involved.

In this blog post I will show you how to import all of your PayPal transactions using Intuit’s One Step Update and Quickbooks’ menu options.

Please note: This process is for an individual who has a company account in both PayPal and QuickBooks Online or Desktop (it does not work if you have only one of these).

The first thing we need to do is log into our PAYPAL account from the STEP 1 tab on the left side of your screen. From there we click “Transactions” then “All.” You should see.

Importing PayPal transactions into QuickBooks is simple, but if you have never done it before, the process may seem confusing.

Import PayPal into Quickbooks

The first step to importing PayPal into QuickBooks is opening your account in the Intuit Online Payroll. From here, you will be able to create a company profile and set up payroll settings for the company.

You can also link this account with other accounts such as bank accounts and credit cards. Next, you will need to download a file from Intuit’s site called “PayPal Company Setup” which contains all of the necessary information about how to import data into QuickBooks Online or QuickBooks Pro/Premier 2016-2017 versions.

This file includes instructions on what fields are needed for each type of transaction so that transactions flow smoothly through your accounting system without any errors popping up. Once you have downloaded and saved this file.

The best way to import PayPal into Quickbooks is by using the QIF format. You can also use Excel or your accounting software to do it.

Paypal Transactions in Paypal

Paypal Transactions in Paypal

The most common transactions are Receive Money, Send Money, and Goods & Services.

I am going to be discussing the different types of transactions that you can make with Paypal. I will also be looking at what type of fees may apply and how long it takes for a transaction to process.

I’ll also show you the steps to set up your account so that money is automatically transferred from your bank account into Paypal, which means it’s ready for whenever you need it.

Properly Handling a Paypal Transaction in QuickBooks

The newest QuickBooks update has made some changes to the way you handle transactions in your Paypal account.

The most noticeable change is that now when you request money from someone, their bank account information isn’t captured automatically anymore.

This can make it more difficult for a business owner to collect payments without having to wait for the customer’s bank account details which could take days or weeks in some cases. Fortunately, there are a couple of ways around this problem and we’ll explore them below.

If you’re using Quickbooks to keep track of your business income and expenses, there is a great way to handle the transactions in Paypal.

How do I record PayPal transactions in QuickBooks desktop

How do I record PayPal transactions in QuickBooks desktop

You can use QuickBooks to record PayPal transactions in a few different ways. You can import from your PayPal account, or you can manually enter them as bill payments.

1. Open QuickBooks desktop
2. Click on the “Accounts” tab
3. Select “Enter Bills” from the drop-down menu
4. Enter in your PayPal transaction and click “OK”
5. You will now see an entry for that transaction under the account it was entered into, such as Cash or Credit Card Expenses
6. Repeat steps 2-5 for each PayPal transaction you would like to enter into QuickBooks Desktop.

How to record PayPal bank transaction into QBO

In order to record a PayPal transaction into QuickBooks Online, you must first create an account with the bank in question. You can do this by logging into your PayPal account and going to Profile > My Money and selecting “Add Bank Account”

1. Log into your PayPal account
2. Click on “Profile” and select “My Money”
3. Select the option to view bank transactions and click “View Details”
4. Find the transaction you wish to record in QBO
5. Copy all of the information from that particular transaction (Amount, Date, Currency)
6. Go back to QBO and go to Accounts > Add a new account > Bank accounts > Online Banking – select which type of bank you are using.

Paypal QuickBooks Online integration

I’ve been working with Paypal and QuickBooks Online since they first announced their partnership in 2016. I was excited to learn about the integration because it can make my life easier when paying invoices and tracking expenses.

The benefits of this integration include:

1) Paying Invoices– As a freelancer, it’s hard to keep track of all the invoices that need to be paid each month. With Paypal’s new integration with Quickbooks Online, you can pay your bills directly from your account balance on PayPal without having to log into Quicken or another program.

2) Tracking Expenses – When you’re running a small business, there are always many different things happening at any given time.

PayPal and QuickBooks Online are both great online payment services. However, the two platforms don’t integrate well together.


What type of account is PayPal?

PayPal is one of the most popular online payment systems in the world. It allows you to pay for things and transfer money without using a credit card.

Do both parties need PayPal to send money?

PayPal is the world’s leading Internet payment company. It offers online money transfers worldwide, and it allows its customers to get paid via email or mobile phone for receiving payments in their account balances.

Can I transfer money from PayPal credit to my bank account?

Yes, you can move money whenever you want. The main thing to remember is that the transfer must be done in a single operation.


I hope you found this article helpful and that we have answered any questions about how to record PayPal transactions in QuickBooks. Please don’t hesitate to reach out if you need more help with your accounting or payments process.

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